About this template
Most teams leave meetings with half‑remembered decisions and unclear ownership. The result: duplicated work, dropped action items, and "what did we agree on?" follow-ups.
This meeting minutes template gives you a lightweight structure you can reuse every time: agenda, notes, decisions, and action items—written once and easy to share.
What's inside
- Context: meeting goal, date/time, and participants
- Agenda: topics discussed (keeps notes organized)
- Discussion notes: key updates, risks, and open questions
- Decisions: what was decided and why
- Action items: owner + deadline + next step
Who it's for
Teams who want a shared, reliable record—not a messy transcript. Great for weekly standups, client calls, retros, and steering meetings.
How to use it (best practices)
- Fill it live during the meeting so decisions don't get rewritten later.
- Write decisions as outcomes ("We will…") instead of vague summaries.
- Assign action items immediately with an owner and due date.
- Share right after the meeting while context is fresh.
Looking for a Notion / Google Docs / Word meeting minutes template?
If you searched for a meeting minutes template for Notion (or Google Docs / Word), the structure on this page works anywhere: copy the sections and adapt them to your tool. If you want something faster to fill and easier to share, you can also use this template instantly in Ununu.
Meeting minutes vs meeting notes
"Meeting notes" can be messy and personal. "Meeting minutes" are a shared record: decisions and commitments the team can rely on. This template intentionally leans toward minutes—so work doesn't get lost between meetings.
FAQ
How detailed should meeting minutes be?
Detailed enough to capture decisions and commitments. If it won't change what someone does next, it probably doesn't belong.
Who should write the minutes?
Ideally, rotate the role. The best note-taker is someone who can stay neutral and focus on outcomes.
How do we keep action items from being forgotten?
Record the owner and due date on the spot, then share the minutes immediately after the meeting.